Creating an Application
Begin a New Application
Login to OneAegis using your BYU username and password. Additional Resources. When you log in, you will be directed to the Project Switchboard. Select IRB.
There are two dashboard types. You can start your xForm from either view.
Adding Attachments
The application will prompt you to enter several documents. Keep the following in mind when adding attachments.
Naming: Please enter a descriptive title in the format described in the application. This will typically include the type of document, the group it is for, and the version date.
Multiple Documents: You may add multiple documents in some sections. Please attach each instrument and/or document that is mentioned in the application or the IRB will require you to add them in revisions. Documents such as verbal consent and email communication templates are often overlooked but need to be included.
Guidelines: All forms must meet all IRB and federal guidelines. For example, HRPP contact information must be listed on consent forms. For sample documents and tips, click here.
Replace Attachments: Use the green arrows to replace attachments. Make sure to click attach when you are finished or the document will not update correctly
Other Attachments: Please also note that attachments are uploaded in specific sections and you must upload the correct documents associated with the section.
At the end of the application, there is a space for you to upload documents that do not fit section headings (research site approvals, permissions, international contact, international ethics review, etc.)
Editing Attachments
If the IRB requests that you edit a document or add a new one to the application, the PI should take the following steps. Other collaborators with editing permissions may perform these tasks as well. Please see Adding Attachments for naming guidelines and other tips.
Step 1: You will need to remove the previous document and add a new one. Click the edit button on the survey card.
Step 2: Click the red X under Instrument to remove the previous document. Then click the blue OK button
Step 3: Click Add Attachment and select the file you would like to add. Then click the green checkmark to save the attachment when you are done.
Step 4: When finished adding the new document, please double check the "note" and ensure that all requirements have been met before moving on.
Thesis, Dissertation, or Project Documentation
All thesis, dissertation, or honor’s project research involving human subjects should be submitted to the IRB after a successful proposal hearing defense.
As part of the OneAegis application, you will be prompted to attach documentation of approval from your respective committee.
If your study is classified as Expedited or Full Board, the General Information screen will prompt you to attach the appropriate documentation:
For a Master’s Thesis or a Doctoral Dissertation- Please upload a screenshot of your “Graduate Progress” page that shows that you have completed your prospectus or proposal.
It should look something like this:
Thesis, Dissertation, or Project
Documentation (cont.)For an Honor’s Project- Please upload a screenshot of your “Honors Student Dashboard” page that shows that you have completed your prospectus or proposal.
It should look something like this:
Submitting Your Application
For an Honor’s Project- Please upload a screenshot of your “Honors Student Dashboard” page that shows that you have completed your prospectus or proposal.
It should look something like this:
