Getting Started
How do I Access OneAegis?
Login with your BYU Net ID and password at https://byu.oneaegis.com
Logging in for the First Time
External users log in with their OneAegis-issued credentials (not BYU NetID/SSO) using the link: https://byu.oneaegis.com. “Externally-affiliated users: To use your OneAegis issued login, click here.”
On first login, they must change their password. Requirements:
- At least 15 characters
- Must include characters from 3 of 4 groups: uppercase, lowercase, numbers, special characters (!,@,#, etc.)
To update password:
- Enter current password.
- Enter and confirm new password.
- Click Update.
Password and Account Security
- Three failed login attempts will lock the account.
- To reset, click Forgot Password and follow the instructions.
- Once logged in, PIs can sign xForms electronically by entering their password.
Connecting Your OneAegis and CITI Accounts
In order for your CITI training to appear as complete in your OneAegis account, the emails used for your accounts will need to match exactly. Specifically, your BYU internal email must match the institutional email listed in CITI. If you have completed the training, but it does not appear in your OneAegis account, take the following steps.
Step 1: Navigate to the BYU Personal Information page, and log in using your BYU credentials. On the summary page, copy the email listed as the BYU Internal Email.
Step 2: Navigate to the CITI training page, and select Log In Through My Organization. Then select BYU Provo and continue to SSO Login.
Step 3: CITI will automatically invite you to update your profile information when you log in. Copy your BYU Internal Email and paste it into the Institutional Email section. Then, scroll to the bottom, and click update.
Step 4: Once logged in to CITI, verify that your training modules are up to date. Please note that it will take about 24 hours for CITI to transfer the training to OneAegis after you have updated your email. If you have questions, contact IRB@byu.edu.
User Settings
The first time you log into OneAegis, please complete your user information. In the upper right corner, select your name.
Select Change My Profile to update your name, prefix, suffix, and degree information. Please update My Phone Number(s) and My Address(es) to provide your contact information.
Site Navigation
Once logged in, you will be directed to your Dashboard. This will show you all of your Projects, xForms, or Events.
On the left of your screen, you will see: Actions, Recent Items, and My Docs & xForms.
In the Power Dashboard, under My Projects (lower half of your screen), you can view any study with which you are associated. You can go directly to the study by clicking on the project number. The project number is assigned after submission.
When you are working on an application, you must answer all “required” questions before advancing to the next page using the Next button at the bottom of the page.
However, if there are questions that you do not want to answer immediately, but you would like to move on to the next section, you can navigate to other sections using the dropdown menu at the top of the page.
Saving Your Work
The program does save automatically when you click Next to navigate between pages, but there are certain cases when it is best to click save as you move through the application.
Only one blank row or card will appear at a time. After completing an entry, click Save to generate a new blank row.
Be sure to click Save after your final entry.
If you want to complete your application later, click Save for Later at the bottom of the page, then you may exit the program. If you do not do this, the part of the application that you were working on may not be saved
