iRIS Training Resources

Step-By-Step Guides

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  How to Complete an iRIS Profile
  1. Login to your iRIS account. Use your single sign-on credentials. Click on MY PROFILE in the upper right corner of the homepage.
     

     

     

  2. Click on MY ACCOUNT.
     

     

     

  3. Complete the menu items located on the left side of the profile.
     

     

     

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  How to Make a Copy of an iRIS Application
  1. Login to your iRIS account. Click on STUDY WORKSPACE. 
     

     

     

  2. SCROLL DOWN TO THE BOTTOM OF THE HOME PAGE to IRB STUDIES. Click on the ALL tab.
     

     

     

  3. Search for the desired study row. On that row you will see several options under the ACTIONS column—select the COPY icon. 
     

     

     

  4. When you click the COPY icon you will now see a "COPY OF [followed by the original title of the study]” listed.
     
     

     

     

  5. Click on the PAD AND PENCIL ICON to the left and a template of the original application will open. Be sure to rename the study in Section 1, both the full study and the abbreviated study title.
     

     

     

  6. If you were working on stipulations on the previous application and did not address the stipulations, be sure to address the stipulations in the new form and provide complete, updated responses to reduce the review period and time of approval.
  7. Review all of the documents (consent, recruiting script, instruments, site approvals, and scientific review) to ensure all the information is correct and applicable to the current study proposal.
  8. Please also ensure all study personnel have current CITI certification before submission.
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  How to Upload Your CV on iRIS
  1. Login into iRIS. Click on MY PROFILE in the upper-right corner. Go to MY ACCOUNT.
     

     

     

  2. Click on BIOSKETCH, CV, PUBS. Click on ADD CV OR BIOSKETCH.
     

     

     

  3. Make sure that CV is selected. Enter a title and version date (today’s date). Click on the UPLOAD button.
     

     

     

  4. Click on CHOOSE FILE. Navigate to your desired file and select it. Click on SAVE SELECTED FILE.
     

     

     

  5. Once the file has uploaded you will see it displayed below. Make sure to click on SAVE UPLOADED FILE TO IRIS otherwise the file will drop off the system.
     

     

     

  6. Once the file has been successfully saved, the following message will appear and you will see the CV shown below. If the process has been completed correctly the CV will only have to be uploaded once.

  

  

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  How to Add an External Researcher in iRIS

  The following instructions explain how to add a researcher from another institution into the iRIS system. Non-BYU researchers must follow these steps to be added to a BYU IRB application and access iRIS.

  1. Create a BYU NetID
     
     1. First, go to https://accounts.byu.edu/new to create a NetID. You can also go to BYU.edu > MyBYU > “Don’t have an account?”
     2. Second, go to https://myaccount.byu.edu to add your email address.
        Use the same email address as you used for your CITI Program login.
  2. Login to byu.imedris.net with the NetID and password.
     
     1. You will have a limited view (below) when you first log in. Logging in the system will create your BYU iRIS account.
        

        

        

  3. Email irb@byu.edu or call 801-422-3606, the IRB Office, to assign account access. Please share the following information:
     
     1. Your full name and NetID
     2. Please indicate that you are an external researcher to BYU.
  4. Complete and share CITI Training records with BYU
     
     1. Login to your current CITI account, https://www.citiprogram.org/. Click Add Affiliation. Select Brigham Young University-Provo, UT from the drop-down list. This allows BYU to see your CITI Training Records.
        
        1. Note: BYU Standard Operating Procedures require that all researchers have training through CITI Program, including each of the modules in the Social & Behavioral Research Investigators/Mentors course. You may need to complete some training modules to fulfill this requirement.
           

           

           

     2. Email irb@byu.edu or call the IRB Office at 801-422-3606 to ensure we have received your CITI training records and to associate them with your BYU iRIS account.

  After you complete steps 1-3 above, the PI can add your name to the study protocol, and you will be able to access iRIS. By completing ALL these steps, you help the IRB process the application more smoothly and expeditiously.

  

  

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  How to Add a Revised Consent Form
  1. Create a BYU NetID
     
     1. First, go to https://accounts.byu.edu/new to create a NetID. You can also go to BYU.edu > MyBYU > “Don’t have an account?”
     2. Second, go to https://myaccount.byu.edu to add your email address. Use the same email address as you used for your CITI Program login.
  2. Login to byu.imedris.net with the NetID and password.
     
     1. You will have a limited view (below) when you first log in. Logging in the system will create your BYU iRIS account.
        

        

        

  3. Email irb@byu.edu or call 801-422-3606, the IRB Office, to assign account access. Please share the following information:
     
     1. Your full name and NetID,
     2. Please indicate that you are an external researcher to BYU.
  4. Complete and share CITI Training records with BYU
     
     1. Login to your current CITI account, https://www.citiprogram.org/. Click Add Affiliation. Select Brigham Young University-Provo, UT from the drop-down list. This allows BYU to see your CITI Training Records.
        
        1. Note: BYU Standard Operating Procedures require that all researchers have training through CITI Program, including each of the modules in the Social & Behavioral Research Investigators/Mentors course. You may need to complete some training modules to fulfill this requirement.
           

           

           

        2. Email irb@byu.edu or call the IRB Office at 801-422-3606 to ensure we have received your CITI training records and to associate them with your BYU iRIS account.

  After you complete steps 1-3 above, the PI can add your name to the study protocol, and you will be able to access iRIS. By completing ALL these steps, you help the IRB process the application more smoothly and expeditiously.

  

  

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  How to Access and Complete a Continuing Review

  All studies categorized as full board as well as some expedited studies are required to be renewed each year by completing the continuing review process. The following instructions will show you how to access the continuing review form in iRIS.
  

  1. Login to your iRIS account. Click on STUDY WORKSPACE. 
     

     

     

  2. SCROLL DOWN TO THE BOTTOM OF THE HOME PAGE to IRB STUDIES. Click on the ALL tab. 
     

     

     

  3. Search for the desired study row. On that row you will see several options under the ACTIONS column—select the FORMS icon. 
     

     

     

  4. When you click the FORMS icon you will now see a menu of forms pertaining to the study. Choose IRB CONTINUING REVIEW SUBMISSION FORM and click on START A NEW SUBMISSION.
     

     

     

  5. The Continuing Review form will open. Section 1.2 will draw in information from the original application. You will then fill out the form. In Section 1.3, please be sure to click on CLICK HERE TO ATTACH THE APPLICATION.
     

     

     

     A window will pop up to show the latest approved version of the application. Select that option or click on ADD REVISION under CREATE A REVISED APPLICATION to update any changes you want to make for the next approval period.
     

     

     

  6. In Section 1.4 you will be asked if your study is ACTIVE or INACTIVE. If for any reason you have paused the study, you will choose INACTIVE and will be asked to close the study. You can later make a copy of the application as a template to update the information and restart the IRB review and approval process. Click SAVE AND CONTINUE to progress to the next section.
     

     

     

  7. Sections 2.3 and 2.4 are very similar. Section 2.3 is asking how many subjects were enrolled in the last year. Section 2.4 is asking for the TOTAL number of subjects enrolled during the lifecycle of the study. If this is your first continuing review, then both numbers will be the same.
     

     

     

  8. Click SAVE AND CONTINUE in the upper right corner to progress through the form. There are 10 sections.
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  How to Modify a Study

  You can only request modifications if your study is active and approved by the IRB. To make changes to your approved study, please follow the instructions below.
  

  1. Login to your iRIS account. Click STUDY WORKSPACE. 
     

     

     

  2. SCROLL DOWN TO THE BOTTOM OF THE HOME PAGE to IRB STUDIES, click on the ALL tab. 
     

     

     

  3. Search for the desired study row. On that row you will see several options under the ACTIONS column—select the FORMS icon. 
     

     

     

  4. When you click the FORMS icon you will now see a menu of forms pertaining to the study. Choose IRB MODIFICATION REQUEST and click on START A NEW SUBMISSION.
     

     

     

  5. The modification form will open. Section 1.1 will draw in information from the original application. Fill out the form and provide a description of the modification and a justification for the change(s).
     

     

     

  6. Update the application to include ALL of the proposed changes. Attach the application to the modification form by clicking on CLICK HERE TO ATTACH THE APPLICATION.
     

     

     

  7. If the proposed changes include revisions to the instruments, consent forms and recruiting materials, attach them to Section 1.13.
     

     

     

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  How to Close a Study

  When you have collected and analyzed all the data, you are ready to close the study. You must complete the IRB Closure Form on iRIS before the study can be closed. The following instructions provide directions on how to access and submit the IRB Closure Form.

  1. Login to your iRIS account. Click on  STUDY WORKSPACE.
     

     

     

  2. SCROLL DOWN TO THE BOTTOM OF THE HOME PAGE to IRB STUDIES. Click  on the ALL tab.
     

     

     

  3. Search for the desired study row. On that row you will see several options  under the ACTIONS column—select the FORMS icon.
     

     

     

  4. When you click the FORMS icon you will now see a menu of forms pertaining to  the study. Choose IRB CLOSURE FORM and click on START A NEW SUBMISSION.
     

     

     

  5. The closure form will open. Section 1.2-1.3 will draw in information from the original application. Respond to the status of the study in Section 1.4. Save and go to the next section.
     

     

     

  6. Answer the questions in Sections 2 through 5 until you advance to the second to the last page. If you are ready to submit the form, click SIGNOFF AND SUBMIT.
     

     

     

  7. You will be taken to a confirmation page. This is a check for the system to make sure you want to close the study. Click APPROVE and  SAVE SIGNOFF.
     

     

     

  8. You will then see the WORKFLOW-SUBMISSION TRACKING page. This page confirms that the IRB  received your submission and lists the date and time you submitted the action.
     

     

     

  **Pro-tip: If you have several submissions and you are unsure from the workflow-submission tracking if the right study was submitted, click on the plus sign to expand the information and the system will show you the study details for verification.